Pembroke Lakes Men’s Golf Association (PLMGA)

BY-LAWS

As revised March 2016

Article I - NAME

The name of this golf Association shall be Pembroke Lakes Men’s Golf Association (PLMGA).

Article II - PURPOSE

FIRST: To stimulate interest in golf at Pembroke Lakes Country Club (PLCC) by bringing together a group of golfers desirous of maintaining a golfing association.

SECOND: To promote and foster among the members a closer bond and fraternity for their joint and mutual benefit, and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions.

THIRD: To encourage conformance to the USGA Rules of Golf by creating a representative authority.

FOURTH: To maintain a uniform system of handicapping as set forth in the USGA Handicap System and issue USGA Handicap Indexes to the members.

FIFTH: To provide an authoritative body to govern and conduct Association competitions.

Article III - MEMBERSHIP

Section 1 - Membership shall be available to all men 18 years of age or older. There shall be a least 12 members with a maximum membership of 80.

Section 2 - Memberships in PLMGA are individual and non-transferable.

Section 3 - Only golfers with a reasonable and regular opportunity to play golf with fellow members and who can personally return scores for posting may be members and receive USGA Handicap Indexes from the Association.

Section 4 - Membership confers no voice in the operation of Pembroke Lakes Country Club (PLCC), clubhouse, nor any facilities of the courses.

Section 5 - Membership confers no special privileges in connection with Pembroke Lakes Country Club.

Section 6 - Memberships in the PLMGA and PLCC are for a calendar year only. PLMGA and PLCC memberships expire on November 30th. 

6a)      Premier Card holders are eligible for membership in the Association. Membership fees for Premier Card holders shall be set annually by the Board of Directors and may be different than fees set for PLCC members. These membership fees may be pro-rated in the first year only. The eligibility to the Association for Premier Card members will be reviewed annually.

Section 7 - The fiscal year for the Association will be December 1st through November 30th.

Section 8 - The Board of Directors may confer honorary memberships upon those whom they feel have contributed to the advancement of golf. Honorary members are non-voting members. The unanimous, affirmative vote of the Board shall be required to approve such action.

Section 9 - In the event that any member of the Association shall commit any act which reflects discredit or disrepute thereon or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors or the duly elected officers, such member shall be subject to suspension or expulsion after (ten days) written notice and the right to be heard, by a vote of two-thirds of the Board of Directors at any regular meeting or special meeting called for such purpose.

Section 10 - The annual meeting of the Pembroke Lakes Men’s Golf Association shall be held on the fourth Saturday of March. The Board of Directors shall provide for the holding of such other meetings as may be deemed necessary or desirable and they shall call special meetings upon written petition signed by not less than (twenty-five percent of the membership).

Section 11 - A legal quorum at any meeting shall be twenty percent (20%) of total membership, present in person or by proxy. Each active member in good standing shall be entitled to one vote.

Section 12 - All membership fees shall be established by the Board of Directors from time to time in such amounts as they deem to be adequate to operate and maintain the Association. All monies collected shall accrue to the benefit of the membership.

Article IV - OFFICERS (Officers Serve as Board of Directors)

Section 1 - The Board of Directors shall consist of five members in good standing and they shall exercise all powers of management for the Pembroke Lakes Men’s Golf Association, not specifically excepted by these By-Laws. The Board of Directors shall include the Director of Golf for the golf course.

Section 2 - By February 1^st of each election year the Board of Directors shall appoint a nominating committee consisting of three members of the Association. At least four weeks prior to the Annual Meeting, this committee shall submit to the Board and shall post upon the Association bulletin board a list of nominees for the term of office beginning on the day of the meeting. Names of other members in good standing may be nominated by petition signed by a least ten members and submitted to the Board at least two weeks prior to the Annual Meeting. At least one week prior to the Annual Meeting, a list of all candidates nominated shall be emailed or hand delivered to each member at their last known address and a copy of such list shall be posted on the Association bulletin board.

Section 3 - Voting shall be written ballot and those names receiving the greatest number of votes cast shall be declared to be elected. The Board shall appoint a committee of three judges, who are not members of the Board or candidates for election, to supervise the election.

Section 4 - The Board of Directors shall meet at such times and places as they may select and a majority of the Board shall constitute a quorum at any meeting.

Section 5 - In the case of any vacancy through death, resignation, disqualification or other cause, the remaining directors, even though less than a quorum, may elect a successor by majority vote to hold office for the unexpired term of the director whose place shall be vacant, and until the election of his successor.

5a)      an officer that has resigned from current sitting board is not eligible to fill a current vacancy.

Article V - OFFICERS AND COMMITTEES

Section 1 - The officers are elected to a two-year term.

Section 2 - The officers shall consist of president, vice-president, secretary and treasurer, and their duties shall be such as their titles would indicate or such as may be assigned to them respectively from time to time. Unless otherwise specified in governing documents, all officers serve at the will of the board of directors and can be removed with or without cause at any time by a majority of the full board.

President

The President shall be the Chief Executive Officer of the PLMGA and shall supervise and control all the affairs of the PLMGA. The President shall preside at all meetings of the members and the Board of Directors.  While specific By-Law provisions may vary the president's duties, it is generally presumed that he will preside at all meetings of the board and the membership.

The president also assumes general charge of the day-to-day administration of the Association and has the authority to order specific actions in furtherance of the Board's policies. The president serves as spokesman for the Board of Directors in most matters relating to general Association business.

Like all officers of the Association, the president has an affirmative duty to carry out the responsibilities of the office in the best interests of the Association.

Vice-President

The vice-president is vested with all the powers, which are required to perform the duties of the Association president in the absence of the president. The vice president does not automatically possess inherent powers to act in the capacity of the chief executive officer, and may act for the president only when the president is actually absent or otherwise unable to act. The vice-president may assume such additional duties as are defined by the Board of Directors. Often, the vice-president will chair one or more substantive committees.

Secretary

The secretary of the Association is responsible for keeping and maintaining a record of all meetings of the Board and the membership and is the custodian for most of the official records of the Association. The position of secretary is not simply a clerical position. In many cases, the secretary will not actually keep the minutes of the meetings, but will be responsible for obtaining someone who will do so as a recorder or assistant secretary. As the custodian for the minutes and other official records of the Association, the secretary is responsible for insuring access to those records by the members of the Association and their authorized representatives.

Treasurer

The treasurer is the custodian of the funds, securities and financial records of the Association. Unless the By-Laws otherwise specify, the treasurer is responsible for coordinating the development of the proposed annual budget and for preparing and giving the annual financial report on the financial status of the Association.

The treasurer does not have the authority to bind the Association or the Board of Directors in dealings with third parties unless the Board has provided express authority for the treasurer to do so. As with the Association's secretary, the treasurer does not have to perform the day-to-day record keeping functions of the Association when this responsibility is transferred, the treasurer will ultimately be responsible for insuring that the financial records of the Association have been maintained properly in accordance with sound accounting practices.

Section 3 - The Board of Directors shall authorize and define the powers and duties of all committees. Chairmen and members of all committees shall be appointed by the president, and the president shall be an ex-officio member of all committees except the nominating committee.

 Section 4 - Committees may be appointed each year as the Board of Directors may deem necessary or advisable:.

· Rules Committee – In the event of a dispute over handicapping, rules, and other situations, the Board of Directors will adjudicate, any and all disputes with the decision of the Board of Directors being final.

Article VI - AMENDMENTS TO BY-LAWS

Section 1 - The Board of Directors shall have the power to repeal or amend any of these By-Laws provided that such action shall not be effective until approved by a majority vote of the members of Pembroke Lakes Men’s Golf Association at a meeting held in accordance with the provisions contained herein.